Travel Permit Form
ATF (Travel Permit) FAQ:
1. When do I need an ATF?
2. How do I apply for an ATF for a tournament within North America?
3. What do I do once I’ve filled out all the information?
4. What information do I put in the email?
5. What happens after I submit the ATF?
6. What is the fee for an ATF for a tournament within North America?
7. When do I need to submit an ATF for a tournament within North America?
8. What do I do if my team wants to attend a tournament outside of North America?
9. What do I put under “Team Name” on the ATF form?
10. What are some common mistakes made while submitting ATFs?
11. Why didn’t my ATF submit properly?
1. When do I need an ATF?
If your team is travelling to a tournament outside of your home district, you will need approval from the district organization. You do not need an ATF for a tournament run within your own district.
2. How do I apply for an ATF for a tournament within North America?
Start at the OSA’s website: http://www.ontariosoccer.ca/Forms.htm.
For a tournament in Ontario, click the link that says “Approved Tournaments” for a list of tournaments. Find your tournament and click its name to be taken to a page with the tournament’s information. If you would like to apply for an ATF for that tournament, click the link at the top of the page that says “Application to Travel Form.” Fill in the form, but do not change any information that is already filled in.
For a tournament outside Ontario, click the link on the main page that says “ATF.” You will be taken to a blank ATF form to fill out.
3. What do I do once I’ve filled out all the information?
Once the ATF application is complete, click the link at the bottom that says “Click to Continue.” You will be taken to a page that displays all the information you have just entered. Copy this information and save it to your computer. Make a note of the Application Number that was generated with your ATF application. You will now need to e-mail your club for approval.
4. What information do I put in the email?
Send your club official an email with a subject line that includes the Application Number, your team name and the dates you are travelling. Attach the information you saved earlier (either in a word document, PDF file or pasted into the body of the email).
If the tournament you want to attend is located outside Ontario, you will also need to send your club a copy of the tournament’s Permission to Host. This proves that the tournament has been sanctioned by their local governing soccer organization. The Permission to Host can usually be found on the tournament’s website. If it is not there, please contact the tournament’s director.
5. What happens after I submit the ATF?
Your club official will verify the ATF and forward your email to the EODSA. We will approve the ATF and email a copy back to your club. They are responsible for getting the approved ATF back to you and you are responsible for getting it to the tournament.
6. What is the fee for an ATF for a tournament within North America?
There is a $10 fee payable to the OSA. In most cases, we will bill the club. Please contact your individual club for information about paying for the ATF.
7. When do I need to submit an ATF for a tournament within North America?
Please submit the ATF at least two weeks before the day you are planning to travel.
8. What do I do if my team wants to attend a tournament outside of North America?
Submit an ATF through the OSA’s site for outside Ontario, but make sure to select the option from the drop-down list at the bottom that says “event outside of Canada or USA.”
Along with the ATF application and the permission to host, you will need to email your club proof of out-of-country insurance for all of the players on your team.
An ATF for a tournament outside North America takes longer to process because it needs to be approved by the EODSA, the OSA and the CSA. Please submit the ATF for a tournament outside North America at least one month before the day you are planning to travel.
The fee for a tournament outside Canada and the USA is $150.
9. What do I put under “Team Name” on the ATF form?
Please give as much information as possible including: your team’s age group, your team’s gender, your team’s level of play, your team’s division and your team’s name. This will help the district and your club keep track of the ATF.
Example: U13BL5 Premier Red
Your club might have a specific way they want the information presented. Please contact them if you are unsure of what to put in this section.
10. What are some common mistakes made while submitting ATFs?
- At the top of the ATF, the first drop down box says “Select Application Type.” Make sure you choose a TOURNAMENT (either within Canada & the USA or outside Canada & the USA), not an exhibition game.
- When selecting your district, make sure to choose the Eastern Ontario District Soccer Association. Many people accidentally select the East Central District Soccer Association. If the wrong district is chosen, the EODSA cannot approve your ATF and it will need to be re-submitted.
11. Why didn’t my ATF submit properly?
Some computers which are part of a network can have security firewalls which block on-line form submissions. If this happens, the OSA’s site will return a receipt and an Application Number to you, but the ATF cannot be found in the database. Even though you have a copy of the ATF, this district cannot approve it electronically and generate a receipt. If this happens, we will email your club and you will need to re-submit the ATF again from a different computer.
